The Board of Trustees has established the following policies and eligibility guidelines for schools applying for Edward E. Ford Foundation grants.
Who can apply:
- The Foundation supports independent secondary education, grades 9-12.
The Board meets three times a year to consider proposals – November, April and June. Deadlines for submitting proposals for these agendas are September 15, March 1 and April 1, respectively.
- Schools must be located within the United States or its territories.
- No grants are made to individuals or schools in foreign countries.
- Schools must be full, active members of the National Association of Independent Schools (NAIS).
First steps for application:
- The Head of School must have served
for a full two years before a request for placement on an agenda may be made
and remain for one year past the grant cycle process .
The Head of School must phone the Foundation office in order for a school to be placed on an agenda. No proposal can be considered from schools that have not reserved a place on an agenda.
- A two-hour interview is required of the Head of School who will meet with the Executive Director of the Foundation in the Portland, Maine office. Interview deadlines for the November and June agendas are September 15 and April 1, respectively.
- Most grants are for $50,000 or less, with a match of at least one-to-one.
- The Board expects matching funds will be used for the same general purpose as the grant monies.
- Endowment grants are not made to schools with established endowment, but matching funds may be directed to endowment to support a program initiated by a grant.
- Matching challenges must be completed within one year following the date of the grant unless an alternative deadline is specifically described in the proposal text and agreed to by the Board.
- Matching gifts must be received before the match deadline and must be for the specific purpose of meeting the match challenge.
- If a distinct fundraising effort is made to secure matching funds, every dollar will count.
- Money raised as part of regular annual giving will count only if there is an increase in the donor’s gift from a previous year.
- Only cash gifts may be applied to the match. Pledges do not qualify.
- Funds given in response to another matching challenge cannot be used, but there is no conflict if a third party matches some or all of the Edward E. Ford funds and the funds given to meet the matching challenge.
- Endowment established at least in part by money from the Foundation must be able to be tracked for total gift value and current market value. A reasonable yield from such endowments must be used annually for purpose intended.
- All applicants on an agenda must wait four years before making another application, whether or not a grant is made.
- Schools that make a late withdrawal from an agenda must wait four years before applying again.
Grant recipients are expected to report to the Foundation on the use of the grant once the money has been put to use.
- All correspondence should be sent to the Executive Director at his Portland, Maine office.
- The Foundation reserves the right to reject any proposal. Grounds for rejection include but are not limited to a lack of compliance with the Foundation’s guidelines as outlined here; proposals which are incomplete; and proposals which do not meet stated deadlines.
- Edward E. Ford Educational Leadership Grants are solicited by invitation only and at the present time are $250,000 each. See separate section on Educational Leadership grants.
The Board of Trustees has established the following policies and eligibility guidelines for Associations applying for Edward E. Ford Foundation grants. Applicants must be State or Regional Member Associations of the NAIS.The Association Executive Director must have held the office for at least two years.Proposals from Associations must support programs that affect the work of students and faculty in independent secondary schools, grades 9-12. Support will not be provided for administrative expenses of the Association.The Director of any Association applying for a grant must meet with the Executive Director of the Foundation at the office in Portland, Maine to discuss the grant and matching component as well as the history and programs of the Association, its funding sources, and its plans for the future.The Association Director should send he completed Supplementary Information for Associations form and a copy of the current operating budget for the Association well in advance of submitting the proposal.The Board expects a matching component appropriate to the particular proposal.Matching funds may include gifts or grants in response to the Foundation’s grant, fees and other charges generated by a project, or monies transferred from other resources. Some appropriate portion of the total cost of the project will be supplied by sources other than the grant of the Foundation. A Resolution of the Board of the Association to this point is sufficient support for a request to the Trustee to release the funds granted.Funds may be expended over a period of three years or at one time.Proposals developed collaboratively by more than one Association can be considered.Applicants are asked to wait at least three years before making another application whether or not a grant is made.Associations receiving grants will be expected to share the results of their grants.Associations are expected to report on the results of the grant once the money has been put to use.The Foundation reserves the right to reject proposals that fall within its guidelines.All correspondence should be sent to the Executive Director at the Portland, Maine office.