The first step in the Application Process is for the Executive Director of your Association to schedule a phone call with the EE Ford Foundation's Executive Director. No proposal can be considered from schools that have not reserved a place on an upcoming Agenda. You may request placement on an Agenda by calling the office or byfilling out an Agenda Placement Request.
After this phone call, if your association is placed on an Agenda, you will receive an Agenda Placement Confirmation Letter with further instruction. Only once you have received that letter should you begin the online application.
Set up a 2-3 hour meeting between your Executive Director and our Executive Director to be held in our Brooklyn office. Preliminary application materials are due one week prior to this meeting (see Requirements Checklist tab).
Deadline for submission of final materials is April 1.
Please use the following checklist in preparation for the submission of the complete proposal package by the appropriate deadline, which isApril 1:
Combine the following Grant Proposal and Supplementary Materials into a single PDF in Portrait Orientation and upload here:
1. Cover Sheet - The Proposal must begin with the Association Coversheet (same as above. When completed, this Cover Sheet becomes the first page of the proposal.
2. Proposal Text – Must not exceed 4 double-spaced pages, 12-point font, one-inch margins on all sides, in which to present your proposal. Please keep to these limitations. The text should include the following:
A brief history of the association
Needs of the association for which the grant is requested. The amount requested
The proposed match and how the association plans to raise the match.
How the association plans to use the grant to meet these needs. We like to see a general budget that outlines, at least in broad categories, how the funds would be spent
3. Financial Section - The Financial Section of the proposal (no more than 3 single-sided, 8.5 x 11-inch pages) should include the following: a) The association's operating budget for the year of application. b) The Statement of Activities taken from the audit of the year immediately preceding application. c) The Statement of Financial Position taken from the audit of the year immediately preceding application.
Please send the following items to the Foundation office as hard copies postmarked byApril 1:
IRS form 501(c)(3) - All applicants must supply documentation of this IRS status. Any substitution of another tax-exempt status must first be verified with the Executive Director of the Foundation.
Audit – One complete copy of the audit for the most recent full year.
Relevant Brochures and Promotional Materials – You are welcome to send copies of brochures and promotional materials. If you do so, please limit these to one copy of each item and only materials that have not already been sent to the Foundation.